Internal control in Finnlines is designed to support the Company in achieving its targets. The risks related to the achievement of the targets need to be identified and evaluated in order to be able to manage them. Thus, identification and assessment of risks is a prerequisite for internal control in Finnlines.
Internal control mechanisms and procedures provide management assurance that the risk management actions are carried out as planned. Conscious and carefully evaluated risks are taken in selecting strategies, e.g. in expanding business operations, in enhancing market position and in creating new business.
Financial, operational and damage/loss risks are avoided or reduced. The continuity of operations is ensured by safeguarding critical functions and essential resources. Crisis management, continuity and disaster recovery plans are prepared. The costs and resources involved in risk management are in proportion to the obtainable benefits.
The Board of Directors of Finnlines is responsible for defining the Group’s overall level of risk tolerance and for ensuring that Finnlines has adequate tools and resources for managing risks. The President and CEO, with the assistance of the Executive Committee, is responsible for organising and ensuring risk management in all Finnlines’ operations.
Responsibilities for the Group’s working capital, investments, financing, finances, human resources, communications, information management and procurement are centralised to the head office of the Company. The Group’s payment transactions, external and internal accounting are managed centrally by the Financial Department, which reports to the CFO. The Group’s foreign exchange and interest exposure is reviewed by the Board of Directors in each budgeting period. External long-term loan arrangements are submitted to the Board of Directors for approval.
The Corporate Legal Affairs and Insurance unit is responsible for risks associated with the Company’s non-current assets and any interruptions in operations, as well as for the management and coordination of the Group’s insurance policies. The majority of the Group’s non-current assets consist of its fleet. The fleet is always insured to its full value. The financial position and creditworthiness of the Group’s customers are monitored continuously in order to minimise the risk of customer credit losses.
Each business unit has a responsible controller who reports to the head of the relevant business unit and to the Group CFO. The heads of Finnlines’ business units are responsible for the profit and working capital of their units. They set the operational targets for their units and ensure that resources are used efficiently and that operations are evaluated and improved.
Finnlines’ most important strategic, operative and financial risks are described in the Financial Statements 2015, Financial Risk Management.